Harrison County Supervisors Meeting September 26, 2024 Chairman Tony Smith called the meeting to order with members Brian Rife and John Straight in attendance. Member Straight made the motion to approve the tentative agenda, second by Rife. Motion carried. Previous minutes from September 12th and 20th were approved on a motion by Straight, second by Rife. Motion carried. Attendance: Deputy Auditor Megan Reffett, Paul J. Rhoten, Rebecca Wilkerson, Michele Stirtz, Sarah Delanty, Michelle Kersten, Scott Nelson, Auditor Susan Bonham, David Sherer, Thad Pothast Public Health Public Health Administrator David Sherer gave updates on the department. They are currently working on a Medicare revalidation. Their Medicare billing rights have been temporarily deactivated while they wait for the process to be completed. They are working with their Medicare specialist to get the issue resolved quickly. They are also in the process of getting a new software program that should allow them to streamline some processes and fix some billing issues. Approve Handwritten Warrants for County Attorney’s Office The County Attorney requested approval for the Auditor’s office to be able to issue handwritten warrants on an as needed basis. The board approved with a motion by Rife and seconded by Straight. Motion carried C & R Levee District After discussion, motion to approve to pay invoice from Olson Contracting, Inc for connection of tile lines to a structure passing through the C & R Levee in the amount of $1,200.00 which is recommended by Bolton & Menk, Inc, motion first by Rife, second by Straight, motion carried. South Noble Lake Drainage District After discussion, motion to approve quote from Olson Contracting, Inc for spraying trees, 100-gallon tank of spray in the amount of $250.00, machine/operator per hour $110.00 and Labor per hour $40.00 for the South Noble Lake Drainage District which is recommended by Bolton & Menk, Inc., motion first by Straight, second by Rife, motion carried. Monthly Safety Meeting and Risk Manager Member Rife presented the board with his idea for have all departments complete monthly safety meeting within their department and then report to the board quarterly. This is in response to the County’s increase in worker’s compensation claims and the expected premium increases. He has been working with the IMWCA representative and Smith and Davis insurance company regarding the training options that they offer. IMWCA has also recommended that they county have a risk manager to help make sure all cases are handled appropriately. Return to Work Policy The board reviewed the presented return to work policy and discussed with the County Attorney the possible actions and changes that need to be made. The board requested to have Sarah Delanty review the policy further. Sheriff’s Office Payout The board approved the presented hours for the vacation and personal time payout for Rachel Heilig. Motion by Rife, Second by Straight. Motion carried. Comprehensive Planning Board An initial listing of interested members for the Comprehensive Planning Board was presented to the board. The board asked for additional volunteers or suggestions and Michele Stirtz volunteered to be added. Member Rife made a motion to approve the list and seconded by Smith. Straight voted nay. Motion carried. After additional discussion the board decided to add member Smith to board also. Motion by Rife, Second by Straight. Motion carried. Engineer Engineer Struble gave updates on the department. Crack Filling and Asphaltic Surface Treatment – Gee Asphalt will begin filling cracks on 30.1 miles of surfaced roads in October. They had the lowest bid for the contract in the amount of 274,765.48 Pavement Marking Project – The office is currently taking bids for pavement markings on 112 miles of hard surface roads to be completed in the Spring. Engineer Struble gave an update on positions that had been filled through promotion and the 2 positions that are now open due to the promotions and retirement. Public Comment Michele Stirtz offered comments on workers compensation and incident reporting requirements. With business of the day completed, the Board adjourned on a motion by Straight, second by Rife. Motion carried. ATTEST: Megan Reffett, Deputy Auditor Tony Smith, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 10-2-24 TDR 10-3-24
