BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – NOVEMBER 20, 2023 6:00 P.M. – BOYER VALLEY NORTH, INNOVATIVE CENTER CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer Valley Board of Education to order at 6:00 p.m. Members answering roll call were Paul Cogdill, Elizabeth Heistand, Craig Malone, Kim McAllister, Jen Miller and Steve Puck. Director Hansen was absent. Administrators present: Supt. Jeremy Christiansen, Elem. Principal Scott Frohlich and Secretary Terra Sell. Visitors present: List on file in the Business Office. APPROVAL AGENDA/MINUTES: Motion by Miller, second by Malone to approve the agenda and minutes from previous board meetings. Motion carried 6-0. Secretary Sell read the mission statement. OPEN FORUM: None. CONSENT AGENDA: A. Motion by Malone, second by Cogdill to approve the bills/reports as presented. Motion carried 6-0. B. Motion by McAllister, second by Miller to approve the resignations of Paul Cogdill – JH Football Coach and Brenda Schnell – Annual Sponsor; and contracts for: Chrystal Rico – $1,440 increase to Annual Sponsor Contract, Stephen Froehlich – $6,358 increase to teaching contract for an additional daily teaching period, and Keely Kuhlmann – Campus Care Associate. Motion carried 6-0. Director Hansen arrived at 6:04 p.m. SUPERINTENDENT’S REPORT: Supt. Christiansen reported we are nearing substantial completion of the project at the Elementary building. For the MS/HS building, drywall is 80% complete, heat/air installed in the gym on Dec 7th, with paint to begin Dec 10th, then flooring installed. Auditorium is complete, looks great and had wonderful reviews. FFA/Ag rooms are fully painted, just waiting on glass for the doors. Daycare will be completed within 60 days after demo, which is scheduled to start during Christmas break. Fall conferences were well attended, parents stated they liked the flexibility of times to be able to meet with teachers. The Fall play went very well, and the quiz bowl team placed 2nd in Logan’s event. There was a booster club request approved for golf polos, 12 for girls and 12 for boys. PRINCIPAL’S REPORT: All is running smoothly in the Elementary building, kudos to BVN receiving recognition as a high-performing school. The MS/HS was reported as commendable, also very nice. Once construction is complete, the routine and flow of operations will return to normal, which everyone is looking forward to. TECHNOLOGY REPORT: Shelley is working to line up new cameras to be installed. NEW BUSINESS: A. Mileage Stipend: Motion by Hansen, second by Heistand to approve a mileage reimbursement up to $500, per semester, for eligible employees who travel between district buildings as part of their regular schedule. Eligible employees must submit a reimbursement form with mileage incurred, then payment would be paid as a tax-free reimbursement through accounts payable. In the event the eligible employee does not provide a reimbursement form prior to the end of the semester, the employee’s reimbursement will be paid through payroll and subject to appropriate payroll taxes. Motion carried 7-0. B. SBRC Application Requests: Supt. Christiansen informed the board to pass a resolution in order to submit a request to the School Budget Review Committee for a modified supplemental amount of $48,864 due to an increase of certified enrollment from the prior year. Motion by Miller, second by Hansen to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $48,864 for Increased Enrollment. Motion carried 7-0. Ayes: Miller, Hansen, Cogdill, Heistand, Malone, McAllister, Puck. Nays: None. Supt. Christiansen also informed the board to pass a resolution in order to submit a request to the School Budget Review Committee for a modified supplemental amount of $3,588 for costs related to providing instructional services to English learner (EL) students being served beyond the five years of weightings. Motion by McAllister, second by Miller to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $3,588 for EL Instruction Beyond 5 Years. Motion carried 7-0. Ayes: McAllister, Miller, Cogdill, Hansen, Heistand, Malone and Puck. Nays: None. C. Medical Enterprises: Motion by Malone, second by Cogdill to approve Medical Enterprises as the district’s 2023 DOT per Driver School Collection Agency. Motion carried 7-0. D. Gym Scoreboard Bids: Five companies submitted bids for scoreboards for the new gym. Base bid includes: two traditional scoreboards, one on each end, with two controllers and includes shot clocks. Option 1 includes: base bid criteria, but one scoreboard is replaced with one videoboard. Option 2 includes: two traditional scoreboards with player stat panels on the north end. Supplier, Base Bid, Option 1, Option 2 Daktronics, $22,031, $81,636, $30,443 Fairplay, $20,080, $49,865, $27,940 Formetco, No Bid, $76,916.43, No Bid Varsity, $20,305, $55,567/67,435, $19,270 ACE, $23,981 , $131,835, No Bid Motion by Miller, second by Hansen to table the item for a future meeting to allow time to gather more information regarding the suppliers. Motion carried 7-0. E. Honor Choir Trip: Vocal Instructor, Ms. Stowers, submitted a request to the board for four students to attend an overnight event for the MidWest American Choral Directors Association 2024 Honor Choirs taking place on February 8-10, 2024, in Omaha, NE. Motion by Cogdill, second by Miller to approve the overnight trip. Motion carried 7-0. F. Preventative Maintenance: Two bids were received for preventative maintenance services: Rasmussen Mechanical Services in the amount of $31,866 and Carroll Control Systems in the amount of $28,800. After much discussion, motion by Miller to approve the bid for services with Rasmussen Mechanical for $31,866. Motion failed due to lack of a second. G. Discussion: The next board meeting date is tentatively scheduled for December 11th at 4:30 p.m. BOARD POLICY: Supt. Christiansen presented the 600 series for second review. Motion by McAllister, second by Miller to approve the 600 series, noting these directives: Policy 600 – Goals and Objective of the Education Program – change policy from option 1 to option 2; and Policy 603.01 – Basic Instruction Program – The Basic Instruction Program now includes Computer Science offered in at least one grade level for grades one through eight. Motion carried 7-0. The Board left the Innovative Center at 7:11 p.m. to tour the renovations of the Elementary building. A motion by Heistand, second by McAllister to adjourn the meeting. Motion carried 7-0. With no further business appearing before the board, President Puck declared the meeting adjourned at 7:23 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Steve Puck Boyer Valley CSD Claims- October 2023 GENERAL ADVANCED COMMUNICATION SERVICES, PURCHASED SERVICE, 210.00 AHLERS LAW FIRM, PURCHASE SRV-BOND REFINANCE, 174.00 AMAZON CAPITAL SERVICES, CLASSROOM SUPPLIES, 2,135.07 BLUUM OF MINNESOTA, TECHNOLOGY SUPPLIES, 63,528.16 BOMGAARS SUPPLY, CUSTODIAL SUPPLIES, 54.18 BONSALL T.V. INC., AUDIO/VISUAL EQUIP/REPAIRS, 251.75 BUSINESS PROFESSIONAL EDUCATORS OF IOWA, REGISTRATION, 165.00 CARROLL CLEANING SUPPLY, CO., CLEANING SUPPLIES, 1,560.20 CENGAGE LEARNING, COMPUTER SOFTWARE, 969.00 CENTRAL IOWA DISTRIBUTING, INC, JANITORIAL SUPPLIES, 328.00 CITY OF DOW CITY, WATER/SEWER/GARBAGE, 1,828.93 CITY OF DUNLAP, UTILITY, 782.68 CLARK PEST & TERMITE CONTROL, PUIRCHASED SERVICE, 175.00 DENISON DO IT BEST HARDWARE, CUSTODIAL SUPPLIES, 54.82 DEPARTMENT OF EDUCATION, BUS INSPECTION, 100.00 DHS CASHIER 1ST FL., ST. MEDICAID SERVICE, 4,515.53 DOUBLE B TRASH SERVICE, LLC, TRASH REMOVAL, 560.00 DUNLAP LUMBER, MAINTENANCE SUPPLIES, 378.31 DUNLAP PLUMBING & HEATING, INC, REPAIRS/RENTAL, 97.20 DUNLAP REPORTER, PUBLICATIONS/SUPPLIES, 265.36 ED M FELD EQUIP CO INC, FIRE EXTINGUISHER SERVICE, 438.45 ELEVATE ROOFING, PURCHASED SERVICE, 173.99 ETTLEMAN OIL CO., SUPPLIES, 2,917.99 FAREWAY STORES, GROCERIES, 121.88 FARM SERVICE COOPERATIVE, BULK OIL, 221.19 FARMERS MUTUAL COOPERATIVE TELEPHONE COMPANY, INTERNET/LONG DISTANCE, 571.85 FRONTIER COMMUNICATIONS, TELEPHONE, 210.36 GOPHER, SUPPLIES, 838.77 GRANDPA'S PUMPKIN PATCH, FIELD TRIP, 399.00 GRANTWOOD AEA, 25.00 GREEN HILLS AEA, SUPPLIES/SERVICES, 60.00 GROSS, REBEKAH, 119.46 HANIGAN'S LAWN & LANDSCAPING, LLC, LAWN CARE, 3,555.00 IA HS SPEECH ASSOCIATION, MEMBERSHIP/ENTRY FEES, 75.00 IOWA COMMUNICATIONS NETWORK, L-D/T-1/VIDEO CHARGES, 47.05 IOWA QUIZ BOWL LEAGUE, REGISTRATION, 160.00 IOWA SCHOOL FINANCE INFORMATION SERVICES, SUBSCRIPTION, 160.00 JW PEPPER & SON INC., SHEET MUSIC, 275.49 LAKESHORE EQUIPMENT COMPANY, INSTRUCTIONAL SUPPLIES, 3,998.53 LIFELINE INC., MEDICAL SUPPLIES, 290.08 MARTIN BROS. DISTRIBUTING CO., FOOD CO-OP, 505.37 MCCLELLAN ELECTRIC, INC., ELECTRICIAN WORK, 166.87 MELBY, JILL, REFUND, 45.03 MIDAMERICAN ENERGY, ELECTRICITY/NATURAL GAS, 17,221.59 NEBRASKA SCIENTIFIC, INSTRUCTIONAL SUPPLIES, 208.75 NEILSEN, GARY, 28.60 O'MEARA'S, PURCHASED SERVICE, 276.00 PETTY CASH/LORI MALONE, REIMBURSEMENT, 102.50 PIONEER VALLEY BOOKS, INSTRUCTIONAL SUPPLIES, 104.50 PREMIER PORTABLE BUILDINGS, SUPPLIES, 8,121.00 QUILL CORP, OFFICE SUPPLIES, 396.45 R & S WASTE, PURCHASED SERVICE, 155.00 RASMUSSEN MECHANICAL SERVICE, CONTRACT LABOR, 348.30 REMEDIA PUBLICATIONS INC, SPECIAL ED SUPPLIES, 79.92 SAVVAS LEARNING CO. LLC, 2,870.00 SCHMITT MUSIC CENTERS, MUSIC SUPPLIES, 67.00 SCHNELL, BRENDA, 220.42 SCHOLASTIC BOOK FAIRS - 8, BOOK FAIR, 955.31 SCHOLASTIC INC, CLASSROOM SUPPLIES, 904.63 SCHOOL NURSE SUPPLY INC., MEDICAL SUPPLIES, 418.04 SCHOOL SPECIALTY INC (LATTA), SUPPLIES, 275.21 SHERATON WEST DES MOINES HOTEL, MEETING EXPENSE, 144.48 STINN BACKHOE & PLUMBING SERVICES, INC, PURCHASED SERVICE, 459.84 TEACHER INNOVATIONS, INC., SOFTWARE, 30.38 TENEYCK, LISA, 75.90 TIMBERLINE BILLING SERVICE LLC, PURCHASED SERVICE, 517.33 TOWN AND COUNTRY STORE, THE, SUPPLIES, 1,421.08 VERIZON WIRELESS, CELL PHONE, 80.02 VISUAL EDGE IT, INC. dba Counsel, MAINTENANCE/SUPPLIES, 107.97 VOYAGER SOPRIS LEARNING, INSTRUCTIONAL SUPPLIES, 377.30 WALMART - CAPITOL ONE, SUPPLIES, 132.21 WELLS FARGO BANK, TRAVEL AND SCHOOL SUPPLIES, 421.09 WEST MUSIC, INSTRUCTIONAL SUPPLIES, 215.35 WESTERN IOWA TECH, EDUCATIONAL SERVICES, 100.00 WHITING COMMUNITY SCHOOL, FEES, 75.00 ZANER BLOSER, INSTRUCTIONAL SUPPLIES, 1,020.03 Fund Total: 131,440.75 MANAGEMENT AVESIS, VISION INSURANCE, 46.70 COMMUNITY BANK/MEDICAL INSR, Medical Insurance, 4,493.54 HEALTHIEST YOU, MEDICAL INSURANCE, 36.00 IOWA SCHOOLS EMPLOYEE BENEFITS, DENTAL/LIFE/LTD INS, 136.24 Fund Total: 4,712.48 CAMPUS CARE MARTIN BROS. DISTRIBUTING CO., FOOD CO-OP, 621.34 Fund Total: 621.34 Checking Account Total: 136,774.57 SCHOOL NUTRITION ANDERSON-ERICKSON DAIRY CO, MILK, 3,905.79 BONSALL T.V. INC., AUDIO/VISUAL EQUIP/REPAIRS, 130.00 ETTLEMAN OIL CO., SUPPLIES, 381.56 MARTIN BROS. DISTRIBUTING CO., FOOD CO-OP, 15,064.94 PAN 0 GOLD BAKING, HOT LUNCH FOOD, 1,145.36 SMITTY'S GROCERY, FOOD SUPPLIES, 57.31 WOODBINE COMM SCHOOLS, TUITION/ENTRY FEE, 30.35 Fund Total: 20,715.31 Checking Account Total: 20,715.31 STUDENT ACTIVITY AMAZON CAPITAL SERVICES, CLASSROOM SUPPLIES, 95.99 BLAZER ATHLETIC, ATHLETIC EQUIPMENT, 81.18 CASH/ LORI MALONE, CHANGE FUNDS, 850.00 CONCORD THEATRICALS CORP., DRAMA SUPPLIES, 1,752.50 CRAIG, ROGER, OFFICIAL, 130.00 DECKERS SPORTING GOODS, ATHLETIC SUPPLIES, 1,672.00 DUNLAP REPORTER, PUBLICATIONS/SUPPLIES, 200.00 FAREWAY STORES, GROCERIES, 279.60 GRAPHIX, SUPPLIES, 1,560.00 HAUFF MID-AMERICA SPORTS, SPORTS SUPPLIES, 193.90 HEIMAN, KARL, OFFICIAL, 230.00 IA STATE DANCE/DRILL TEAM ASSO, REGISTRATION FEE, 163.00 IOWA FFA ASSOCIATION, REGISTRATION FEES, 1,639.50 IOWA GIRLS HS ATHLETIC UNION, MEMBERSHIP FEE, 30.00 KNICKMAN, JASON, OFFICIAL, 160.00 KRISPY KREME, FUNDRAISING SUPPLIES, 2,320.00 LIFELINE INC., MEDICAL SUPPLIES, 199.00 LYONS, DON, OFFICIAL, 150.00 MEYER, CHARLIE, OFFICIAL, 150.00 NATIONAL FFA ORGANIZATION, VO AG SUPPLIES/DUES, 132.00 OA-BCIG COMMUNITY SCHOOL, ENTRY FEE, 66.00 ORIENTAL TRADING CO, INSTRUCTIONAL SUPPLIES, 278.65 ROLLING VALLEY CONFERENCE, MEMBERSHIP, 750.00 TOWN AND COUNTRY STORE, THE, SUPPLIES, 97.93 TRYON, TYLER, OFFICIAL, 150.00 VAN NESS, CODY, OFFICIAL, 80.00 WALMART - CAPITOL ONE, SUPPLIES, 180.27 WELLS FARGO BANK, TRAVEL AND SCHOOL SUPPLIES, 1,703.65 WEST HARRISON SCHOOL, ENTRY FEE/SHARING/TUITION, 100.00 WILLIAMS, JUSTIN, OFFICIAL, 130.00 WOODS, JOSHUA, OFFICIAL, 130.00 Fund Total: 15,655.17 TRUST FUND TARA BONSALL & UNI, 2,500.00 Fund Total: 2,500.00 Checking Account Total: 18,155.17 LOCAL OPTION TAX BONSALL T.V. INC., AUDIO/VISUAL EQUIP/REPAIRS, 1,374.95 ED M FELD EQUIP CO INC, FIRE EXTINGUISHER SERVICE, 542.50 FIRST WIRELESS, INC., PURCHASED SERVICE, 3,535.39 NEXTGEN TECHNOLOGY, PURCHASED SERVICE, 7,725.00 OCAMPO LANDSCAPING LLC, PURCHASED SERVICE, 8,962.05 RASMUSSEN MECHANICAL SERVICE, CONTRACT LABOR, 1,282.03 Fund Total: 23,421.92 PPEL ADVANCED COMMUNICATION SERVICES, PURCHASED SERVICE, 2,659.24 AEGIX GLOBAL LLC, SOFTWARE, 3,900.00 GRANTWOOD AEA, 5,274.47 WELLS FARGO FINANCIAL LEASING INC., COPIER LEASE, 2,330.99 Fund Total: 14,164.70 Checking Account Total: 37,586.62 BOND PROJECT 22 ATLAS STEEL ERECTION, INC., GO BOND PROJECT, 3,299.45 BOYD JONES, 77,307.32 CERTIFIED TESTING SERVICES, INC., PURCHASED SERVICE, 204.00 CORESLAB STRUCTURES INC., GO BOND PROJECT SERVICES, 12,427.90 DENISON DRYWALL SUPPLY INC., BUILDING SUPPLIES, 70,319.00 DREES COMPANY, PLUMBING REPAIRS, 44,242.44 KPE-ENGINEERS/ARCHITECTS/FORENSIC EXPERTS, PURCHASE SERVICE, 6,648.75 L&L BUILDERS, PURCHASED SERVICE, 242,059.05 MIDWEST MECHANICAL INDUSTRIAL, GO BOND CONSTRUCTION, 69,350.00 PRECISION CONCRETE SERVICES, PURCHASE SERVICE, 33,507.45 Fund Total: 559,365.36 Checking Account Total: 559,365.36 TDR 12-7-23
