BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – JULY 10, 2023 6:00 P.M. – BOYER VALLEY SOUTH, TAG ROOM CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer Valley Board of Education to order at 6:00 p.m. Members answering roll call were Ben Hansen, Kim McAllister, Jen Miller and Steve Puck. Directors Cogdill, Heistand and Malone were absent. Administrators present: Supt. Jeremy Christiansen and Secretary Terra Sell. Visitors present: List on file in the Business Office. APPROVAL AGENDA/MINUTES: Motion by Hansen, second by McAllister to approve the agenda and minutes from previous board meetings. Motion carried 4-0. OPEN FORUM: None. CONSENT AGENDA: A. Motion by Miller, second by Hansen to approve the bills/reports as presented, and to approve a contract for Deb Hull, HS Sp. Education Associate. Motion carried 4-0. SUPERINTENDENT’S REPORT: Supt. Christiansen reviewed fund balances and historical values, discussing avenues for funding project costs in hopes to avoid a sales tax revenue bond. The second session of summer school begins tomorrow and a huge thank you to Meredith Van Houten who paid the admission fees of summer school students who went to the pool. He discussed the campus care location, stating they like where they currently are located and wondering if that could be permanent, that will be a future discussion. The facility project is going well, the recent rain has halted some work though. The Dow City building is 100% framed, rough ins are done, concrete is completed except for sidewalks and island, and the electricians are close to inspection. The Dunlap building inspections for steel are complete, in-ground plumbing is 90% done, roofing material will be delivered Monday with installation scheduled for July 18th. All demolition is done, masonry infill is done with the exception of the weightroom, and there is a 90-day lead for auditorium seats. PRINCIPAL’S REPORT: The rollover for PowerSchool was completed today. TECHNOLOGY REPORT: None. NEW BUSINESS: A. Wall Graphic Quotes: Supt. Christiansen wanted to let the board know he will be getting wall graphics and door skins in the MS/HS building and a dog logo at the elementary. B. Musical Sponsor: Motion by Miller, second by McAllister to add Head Musical and Assistant Musical Sponsor positions to Schedule B at 5.5% and 3.5%, respectively, of the base wage. Motion carried 4-0. C. 2023-24 Operational Sharing: Motion by Hansen, second by Miller to approve operational sharing contracts with Woodbine for: HR Director, Transportation Director and Elementary Curriculum Director at 20% of their time in that position; Boyer Valley will hold the contracts for Special Education Director and Work-Based Learning Coordinator with Woodbine paying 20% for their time in that position. Motion carried 4-0. D. 2023-24 School Fees: Motion by Hansen, second by Miller to approve fees as presented, with the adult lunch price raising to $4.85 and ala carte items are to be grouped similar in cost and priced accordingly. Motion carried 4-0. E. Safety Equipment Transfer: Motion by Miller, second by McAllister to approve the transfer of funds from the General Fund to the Student Activity Fund for expenditures made in the amount of $11,246.76 for athletic safety and protective gear (recondition and purchase of new football helmets, shoulder/pants pads, rib protectors, catcher helmet, and shin guards) per Iowa Code Section 298A.8(2). Motion carried 4-0. F. Appoint Legal Counsel: Motion by Hansen, second by Miller to approve the appointment Ahlers & Cooney, P.C. as the school district’s legal counsel for 2023-24. Motion carried 4-0. G. Depository Banks/Limits: Motion by Miller, second by Hansen to approve the Community Bank of Dunlap as the active depository bank for 2023-24 with a deposit limit of $14,000,000 and United Bank of Iowa with a deposit limit of $12,000. Motion carried 4-0. H. Booster Club Requests: None. I. Discussion: August 21st is K-12 open house at both buildings. BOARD POLICY: Supt. Christiansen reviewed the 500-policy series with the board highlighting changes that were made. Motion by McAllister, second by Miller to approve 501.14 – Open Enrollment Transfers – Procedures as a Sending District, option 2 - The board will not approve a student’s request to allow the receiving district to enter the school district for the purposes of transportation, unless approved by the Superintendent; and 501.15 – Open Enrollment Transfers – Procedures as a Receiving District, options - The superintendent will approve within 30 days all timely filed applications by June 1; incoming kindergarten applications; good cause application; or continuation of an educational program application filed by September 1 and Parents are responsible for providing transportation to and from the receiving school district without reimbursement unless the parents qualify for transportation assistance. Upon a parent’s request, the board may approve transportation into the sending district. (The transportation is limited to within miles of the district boundary/current bus route.) The board’s approval is subject to the sending district’s approval. Motion carried 4-0. A motion by Miller, second by McAllister to adjourn the meeting. Motion carried 4-0. With no further business appearing before the board, President Puck declared the meeting adjourned at 7:16 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Steve Puck Boyer Valley CSD Claims- July 2023 General AAA State Of Play, Supplies 6,138.00 Bomgaars Supply, Custodial Supplies 81.98 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 100.00 C & H Hauling, Trash Removal 280.00 Calvin Christophersen, DC, Purchased Service 300.00 Carroll Glass Company, Glass 300.76 CDW Government, Inc, Technology Supplies 208.00 City Of Dow City, Water/Sewer/Garbage 1,574.63 City Of Dunlap, Utility 1,847.06 Clark Pest & Termite Control, Puirchased Service 175.00 Community Bank, Change 30.00 Denison Community School, Tuition/Entry Fee 67,601.56 Denison Do It Best Hardware, Custodial Supplies 39.10 DHS Cashier 1st Fl., St. Medicaid Service 3,866.67 Dollar General, Supplies 26.00 Dunlap Lumber, Maintenance Supplies 219.27 Dunlap Plumbing & Heating, Inc, Repairs/Rental 442.35 Ed M Feld Equip Co Inc, Fire Extinguisher Service 375.00 Ettleman Oil Co., Supplies 305.64 Flaghouse Inc., Resource Room Supplies 216.92 Frontier Communications, Telephone 207.01 Harlan Community High School, Registration 11,364.12 IA Assn Of School Business Of, Seminar Fees 400.00 IKM-Manning CSD, Entry Fees/Tuition 3,788.03 Iowa Assoc Of School Boards, Board Services 2,650.00 Iowa Division Of Criminal Inv, IA Criminal History 164.00 Iowa Division Of Labor Services, Boiler Inspection 120.00 Iowa School Finance Information Services, Subscription 655.63 Iowa Testing Prog, Testing Service 1,078.00 Iowa Western Comm College, Fees/Tuition 11,508.00 Jacobsen Institution, Instructional Supplies 299.00 JJ & Son's, Gas/Diesel 481.61 Midamerican Energy, Electricity/Natural Gas 9,980.58 Moores Pumping/Portable Toilets, Rental Supplies 150.00 O'Reilly Automotive Inc, Bus Repairs 188.45 Perma-Bound, Instructional Supplies 836.19 Petty Cash/Lori Malone, Reimbursement 80.41 Roberts Auto Supply, Repair Parts 319.90 Rural School Advocates, Membership 750.00 Timberline Billing Service LLC, Purchased Service 495.99 Van Wall Equipment, Repairs 35.82 Verizon Wireless, Cell Phone 40.01 Visual Edge It, Inc. DBA Counsel, Maintenance/Supplies 16.24 Woodbine Comm Schools, Tuition/Entry Fee 2,599.74 Fund Total: 132,336.67 Management Avesis, Vision Insurance 46.70 Community Bank/Medical Insr, Medical Insurance 4,493.54 Healthiest You, Medical Insurance 45.00 Hoffman Agency, Insurance 158,212.35 Iowa LGRP, Natural Gas Participation 43,843.63 Iowa Schools Employee Benefits, Dental/Life/Ltd Ins 234.00 Student Assurance Services, Inc, Catastrophic Insurance 500.00 Fund Total: 207,375.22 Campus Care Smitty's Grocery, Food Supplies 74.11 Fund Total: 74.11 Checking Account Total: 339,786.00 School Nutrition Iowa Division Of Labor Services, Boiler Inspection 40.00 Iowa State University Extension & Outreach, Registration 150.00 Pan 0 Gold Baking, Hot Lunch Food 210.90 Rapids Wholesale, Supplies 21.91 Fund Total: 422.81 Checking Account Total: 422.81 Student Activity Arkfeld, Mark, Official 540.00 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 150.00 Brus, Joel, Official 130.00 Cash/ Lori Malone, Change Funds 500.00 Danner, Todd, Sports Official 260.00 Deckers Sporting Goods, Athletic Supplies 1,777.10 Dunlap Lumber, Maintenance Supplies 44.95 Graphic Edge DBA Game One, The, T-Shirts 1,575.00 Graphix, Supplies 384.00 Heiman, Karl, Official 410.00 Iowa Association Of Ag Educators, Membership 300.00 Iowa FFA Association, Registration Fees 80.00 Knickman, Jason, Official 390.00 Meyer, Charlie, Official 390.00 NHS/NASC/NASSP, Supplies 385.00 Phillips, Michael, Official 300.00 Shoesmith, Linn, Baseball Official 300.00 Van Ness, Cody, Official 160.00 Wegner, Sam, Official 160.00 Wells Fargo Bank, Travel And School Supplies 160.00 Fund Total: 8,396.05 Trust Fund Cole Miller & Ne Community College, Scholarship 5,155.00 Mackenzie Schwery & Buena Vista College, Scholarship 100.00 Fund Total: 5,255.00 Checking Account Total: 13,651.05 Local Option Tax Apptegy, Inc., Purchased Service 7,591.10 Nextgen Technology, Purchased Service 7,725.00 Security Equipment Inc., Construction 1,058.52 Sherman Williams 1,635.86 Fund Total: 18,010.48 PPEL Wells Fargo Financial Leasing Inc., Copier Lease 1,142.44 Fund Total: 1,142.44 Checking Account Total: 19,152.92 Bond Project 22 ATC Group Services, LLC Depository, Purchased Service 8,650.00 Atlas Steel Erection, Inc., Go Bond Project 191,330.00 Boyd Jones 148,607.15 Certified Testing Services, Inc., Purchased Service 3,107.00 Coreslab Structures Inc., Go Bond Project Services 66,939.85 Denison Drywall Supply Inc., Building Supplies 23,047.00 Drees Company, Plumbing Repairs 193,559.51 L&L Builders, Purchased Service 180,383.15 Midwest Mechanical Industrial, Go Bond Construction 292,125.00 Piper Sandler, Purchased Service 1,250.00 Precision Concrete Services, Purchase Service 46,360.00 Wheeler Contracting, Inc., Purchased Service 11,400.00 Williams Contracting, Purchased Service 61,171.55 Fund Total: 1,227,930.21 Checking Account Total: 1,227,930.21 TDR 8-3-23
