BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS REGULAR MEETING – SEPTEMBER 21, 2020-6:00 P.M. CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer Valley Board of Education to order at 6:00 p.m. Members answering roll call were Ken Dunham, JoEtt Cogdill, Elizabeth Heistand, Craig Malone, Candace Ueding and Steve Puck. Director Klein was absent. Administrators present were Superintendent, Kurt Brosamle, Principal, Mike Weber and Secretary, Sharon Lee. Visitors: Ben Schauer, Patty Branning and Becky Gross. President Puck declared quorum present. Secretary Lee read the mission statement. APPROVE AGENDA AND MINUTES OF PRIOR MEETING: Motion by Dunham, second by Cogdill to approve the agenda as published, adding discussion item/approve amendment to school calendar for 20-21 and minutes from previous meetings with a correction to August 17th, adding contract to Nate Christensen middle school football coach. Motion carried 6-0. PRINCIPALS’ REPORT: Mr. Weber reported on the following: Thank you to Sharon Heller Family Memorial for its monetary donation to be used towards replacing our emergency defibrillators; school year off to a fairly good start considering the COVID-19 precautions and implementing Schoology; KPE did a walk-through analyzing the elementary building; students have started the FAST testing and had fun with Homecoming dress up days but didn’t attend the pep rally or parade due to social distancing. SUPERINTENDENT’S REPORT: Mr. Brosamle reported on the following: Middle/High school staff and students have practice the virtual learning plan with a class so if the district needs to adjust to the Virtual Plan they will have some experience; Buses have been inspected; Bus drivers will attend training on Saturday; Blood drive will be held September 30th; Students took the NWEA tests last week and October 6th approximately 40 students will be able to take ACT at our school. He also noted that the Activity Fund account is down from last year, possibly due to the COVID pandemic. The AEA and KDSN are partnering together to offer work study programs for students. Students will be able to learn how to stream events, broadcast, ads and marketing techniques. Thanks to the Community Bank for the generous donation to the Student Council Grant Fund-$4,250. DISCUSSION: Chad and Shane from KPE did an assessment of both buildings. They reported on several areas that need updated and some areas that will need attention in the future. Complete report is on file at the Business Office. Amend 2020-21 school calendar: Mr. Brosamle informed the board that the teaching staff is overwhelmed with the extra duties that have been added to their schedule due to the COVID pandemic. He has suggested to dismiss at 2 p.m. on Wednesdays starting September 30th so teachers can work in their rooms or use for professional development. Discussion followed. CONSENT AGENDA: Bills and Claims/Financial Reports A motion was made by Dunham, second by Malone to approve the consent agenda as presented. Motion carried 6-0. APPROVE PERSONNEL: A motion was made by Dunham, second by Cogdill to approve the resignations of the following: Kara Thomsen, BVN Custodian; Rhonda Lee, NHS Sponsor; Paula Blume, Sp. Ed Associate; Ted Mallory, Cheerleading Sponsor; Mallory Androy, Campus Care Associate, Tammy Carey, Sp. Ed Associate and Ann Zaiger, English Teacher. Motion carried 6-0. A motion was made by Dunham, second by Heistand to approve contracts to the following: Robert Hesman, NHS Sponsor, Beth Gaskell, Sp. Ed Associate, Tammy Carey, BVN Custodian 4 hours per day; Heather Pohlman/Julie Burhoop, Co-Cheerleading Sponsors; Patrick Putnam, Assistant Boys Basketball Coach and Sarah Lantz, Student Campus Care Associate. Motion carried 6-0. APPROVE BAT REMOVAL CONTRACT: Mr. Weber informed the board that there is a bat problem at the elementary building. Heartland Humane Bat Removal & Heartland Fireplace Service was contacted. A motion was made by Ueding, second by Heistand to approve the contract for $3,250 with a two-year warranty. Motion carried 6-0. APPROVE ELK HORN FENCE: Mr. Brosamle has contacted Elk Horn Fence to replace the chain link fence from the West of the new concession stand and include a walk gate/drive through gate for $2,500. Motion by Malone, second by Dunham to approve Elk Horn Fence. Motion carried 6-0. APPROVE BOOSTER CLUB REQUESTS: After a brief discussion, a motion was made by Heistand, second by Ueding to approve the Booster Club to pay the district for the following claims: BMI Music License, $152.72 and a cheerleading uniform. Motion carried 6-0. Director Heistand inquired about the speaker system in the gym not working properly. APPROVE AUTHORIZATION FOR WARRANTS OF PAYMENT: A motion was made by Cogdill, second by Dunham to approve the School Board Secretary and Board President to both sign warrants of payment for General Fund and School House Fund and the Superintendent’s Secretary and/or Superintendent and School Board Secretary to sign warrants of payment for Activity Fund, Nutrition Fund and Student Council Grant Account for fiscal year 2020-21. Motion carried 6-0. APPROVE AUTHORIZATION FOR SIGNATURE ON OFFICIALS’ CONTRACTS: A motion was made by Cogdill, second by Ueding to approve the principal, athletic director, or superintendent and board president to sign officials’ contracts for fiscal year 2020-21. Motion carried 6-0. APPROVE ALLOWABLE GROWTH/SUPPLEMENTAL AID: A motion was made by Dunham to approve request to the School Budget Review Committee (SBRC) for Modified Supplemental Amount and Supplemental Aid for the 2019-2020 Special Education Program deficit of $33,791.06 or as determined by the Iowa Department of Education following DE audit review. Second by Cogdill. Motion carried 6-0 Ayes: Dunham, Cogdill, Heistand, Malone, Puck and Ueding. APPROVE ADMENDMENT OF 2020-21 SCHOOL CALENDAR: After a brief discussion, a motion was made by Dunham, second by Malone to approve early dismissal for students on Wednesdays at 2 p.m. only 1st semester starting September 30.. Motion carried 6-0. Discussion-Early Retirement: Mr. Brosamle informed the board that each year the board has to make the decision of whether or not to offer early retirement. Last year we offered the early retirement with a cash payout of $50,000. None of the teaching staff applied for Early Retirement. The Board has considered offering this plan again this year. Discussion on offering to Administration, Certified Staff, Classified Staff, possibly rotate so it isn’t the same group each year. A motion was made by Cogdill, second by Heistand to adjourn the meeting. Motion carried 6-0. With no other business appearing before the board, President Puck declared the meeting adjourned at 7:52 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Sept. 2020 Board Bills Vendor Name, Vendor Description, Amount GENERAL 20/20 Technologies, LLC, Purchased Service 8,388.00 Agednet.Com, Subscription 415.00 Amazon.Com, Classroom Supplies 5,906.85 Amplified It 250.00 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 895.45 C & H Hauling, Trash Removal 260.00 Carroll Cleaning Supply, Co., Cleaning Supplies 2,756.74 Central Iowa Distributing, Inc, Janitorial Supplies 268.00 Chromebook Parts.Com, Technology Supplies 724.81 City Of Dow City, Water/Sewer/Garbage 1,548.63 City Of Dunlap, Utility 91.70 Classroom Direct.Com, Classroom Supplies 515.68 Climate Solutions, Labor/Supplies 1,078.00 Cornhusker International Trucks, Transportation Supplies 1,044.55 Costco Anywhere Visa, Supplies 129.00 Counsel Office & Documents, Maintenance/Supplies 1,315.23 Demco, Library Supplies 45.91 Denison Bulletin/Review, Advertising 197.50 Dept Of Administrative Services, TSA 550.00 Dunlap Lumber, Maintenance Supplies 1,481.22 Dunlap Reporter, Publications/Supplies 256.78 Ed M Feld Equip Co Inc, Fire Extinguisher Service 5.00 Ettleman Oil Co., Supplies 290.92 Fareway Stores, Groceries 96.20 Follett School Solutions, Supplies 453.53 Franck & Sextro, P.L.C. Attorneys At Law, Legal Service 157.50 Frontier Communications, Telephone 204.51 Grace Notes LLC, Instructional Supplies 34.99 Green Hills AEA, Supplies/Services 188.16 Heartland AEA 11, Registration 49.50 Heller Implement, Inc., Repair Parts 267.05 Houchen Bindery Ltd., Purchased Service 160.80 Hy Vee, Inc., Food/Supplies 29.97 IA Hs Speech Association, Membership/Entry Fees 50.00 Infobase Publishing, Instructional Supplies 208.00 Iowa College Access Network, Curriculum 1,475.00 Iowa Communications Network, L-D/T-1/Video Charges 93.30 Iowa Division Of Criminal Inv, IA Criminal History 26.00 Iowa School Finance Information Services, Subscription 1,100.00 Kansas City Audio-Visual, Software 24,667.00 Lakeshore Equipment Company, Instructional Supplies 150.46 Learning A-Z, Instructional Supplies 105.45 Marsh, Kathleen, Reimbursement 103.50 Mcclellan Electric, Inc., Electrician Work 112.00 Mcgraw Hill Education, Textbooks 2,279.44 Midamerican Energy, Electricity/Natural Gas 10,140.78 Ncs Pearson, Inc, Textbooks 312.00 Nebraska Air Filter Inc, Supplies 555.55 News-2-You, Subscription 191.08 Nolte, Cornman, Johnson P.C., Auditing Services 3,600.00 One Source The Background Check Co., Purchased Service 20.50 Petty Cash/Lori Malone, Reimbursement 30.50 Quill Corp, Office Supplies 130.87 Rick's Computers L.C., Computer Equip/Supply 3,450.00 Roberts Auto Supply, Repair Parts 606.55 Rochester 100 Inc., Classroom Supplies 270.00 Roger's Pest Control, LLC, Pest Control 120.00 Schmitt Music Centers, Music Supplies 69.96 Schoenherr, Jill 26.53 School Health Corporation, Health Supplies 15.38 School Specialty Inc (Latta), Supplies 1,218.08 Smitty's Grocery, Food Supplies 53.21 Symmetry Energy Solutions, Natural Gas 172.76 Teacher Direct, Classroom Supplies 207.92 Town And Country Store, The, Supplies 356.44 Walmart Community/Gecrb, Supplies 68.82 Western Iowa Wireless, Internet Access Bus Barn 49.95 Windstream Iowa Communications, Phone Company 418.29 Fund Total: 82,512.50 Management Avesis, Vision Insurance 91.61 Community Bank/Medical Insr, Medical Insurance 9,595.81 Hoffman Agency, Insurance 847.00 Iowa Schools Employee Benefits, Dental/Life/Ltd Ins 336.38 Su Insurance Company, Breakdown Insurance 17,195.25 Fund Total: 28,066.05 Campus Care Amazon.Com, Classroom Supplies 413.17 Ettleman Oil Co., Supplies 22.45 Iowa Western Comm College, Fees/Tuition 161.00 Martin Bros. Distributing Co.,, Food Co-Op 268.61 Stoberl, Rachel, Reimbursement 50.00 Walmart Community/Gecrb, Supplies 47.82 Wells Fargo Bank, Travel And School Supplies 200.00 Fund Total: 1,163.05 Checking Account Total: 111,741.60 School Nutrition Dean Foods Company, Milk Products 1,029.00 Fareway Stores, Groceries 12.54 Martin Bros. Distributing Co.,, Food Co-Op 4,615.56 Pan 0 Gold Baking, Hot Lunch Food 311.40 Smitty's Grocery, Food Supplies 8.74 Fund Total: 5,977.24 Checking Account Total: 5,977.24 Student Activity Airborne Athletics, Inc., Athletic Supplies 4,133.00 Anderson's, Prom Supplies 211.88 Argo, Trevor, Official 120.00 Arkfeld, Mark, Official 80.00 Barsell, Shane, Offical 120.00 Broadcast Music, License 152.72 Burt, Zach, Official 120.00 Carpenter, Ray, Official 120.00 Cash/ Lori Malone, Change Funds 2,300.00 Cogdill Farm Supply, Supplies 47.25 Contract Specialty LC, Supplies 260.00 Deckers Sporting Goods, Athletic Supplies 558.65 District 8 Football, Fees 75.00 Dittberner, Jason, Official 120.00 Engelke, Jesse, Official 120.00 Ettleman Oil Co., Supplies 78.25 Gillmor, Lucas, Official 80.00 Graphic Edge, LLC, The, T-Shirts 2,244.57 Gross, Joy, Official 360.00 Heiman, Karl, Official 80.00 Henderson, Alan, Official 360.00 Ia Hs Athletic Directors, Dues/Registrations 160.00 Irvin, Keith, Official 120.00 Lage, Kathy, Official 240.00 Logan Magnolia Comm School, Tuition/Fees 120.00 Lyons, Don, Official 80.00 Missouri Valley Comm School, Entry Fees/Tuition 75.00 Panorama Community School, Entry Fees 200.00 Peterson, Jay, Choreography 2,000.00 Petty Cash/Lori Malone, Reimbursement 33.95 Reiss, Charles, Official 120.00 Rolling Valley Conference, Membership 500.00 Showers, Craig, Official 120.00 Stange, Hunter, Official 120.00 Woodbine Comm Schools, Tuition/Entry Fee 70.00 Fund Total: 15,700.27 Checking Account Total: 15,700.27 Local Option Tax 20/20 Technologies, LLC, Purchased Service 6,510.00 Climate Solutions, Labor/Supplies 1,689.29 Nextgen Technology, Purchased Service 7,097.50 Rick's Computers L.C., Computer Equip/Supply 1,045.00 Fund Total: 16,341.79 PPEL Carroll Control, Purchase Service 828.00 Great America Financial Services, Purchase Service 609.00 Impact7g, Purchased Service 990.00 Fund Total: 2,427.00 Checking Account Total: 18,768.79 TDR 10-1-20
