BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS REGULAR MEETING –MARCH 15, 2021 6:00 P.M. – BOYER VALLEY SOUTH CALL TO ORDER: President Elizabeth Heistand called the regular meeting of the Boyer Valley Board of Education to order at 6:00 p.m. Members answering roll call were Ken Dunham, Steve Puck, Elizabeth Heistand, Craig Malone and JoEtt Cogdill. Directors Klein and Ueding were absent. Administrators present: Superintendent Kurt Brosamle, Principal Mike Weber, and Secretary Sharon Lee. List of visitors on file at the Business Office. President Heistand declared a quorum present and Secretary Lee read the Mission Statement. APPROVAL OF AGENDA / MINUTES: Motion by Puck, second by Dunham to approve the agenda as presented with the addition of Action Items: Review Board Policies 400-409 and Extension of COVID Policies, Discussion-Open Positions and approve the minutes to the previous board meetings. Motion carried 5-0. PRINCIPALS’ REPORT: Mr. Weber reported on the following: Two elementary students are quarantined due to an COVID exposure by a family member; two students from Florida will be relocating to the Boyer Valley area and attend school here next year; Spring concert, May 17th, will be in person this year, considering to split up the grades so we can better socially distance the crowd; Parent/Teachers are scheduled for in-person or virtually; Puppy Relays, May 14th and ISASP testing will be done the week of March 29. SUPERINTENDENTS’ REPORT: Mr. Brosamle reported on the following Mr. Schauer and cast performed and excellent musical this past weekend-very well attended; Red Cross Blood Drive is Wednesday, March 17th; Nashville trip is scheduled for March 25th – 29th; FFA Tractor Day is scheduled for March 25th; Bus inspection will be March 31st; ISAP testing for middle/high school will be March 29th through April 1st; Parent/Teacher conference are scheduled for in-person or virtual and medical insurance premiums will increase approximately 5% for next year. Golf -16 boys and 5 girls; HS Track-10 boys and 16 girls and middle school track-20 boys and 26 girls. We are currently interviewing for English teacher and SBO positions. Discussion on the large number of middle school students participating in track and if 2 buses would be required/possibly extra coaches. DISCUSSION: Budget Guarantee: Annually, school districts are advised to approve the Budget Guarantee. This resolution will allow the District to levy property tax for fiscal year 2021-22 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. E-Rate: Bids are being received for updating switches. E-Rate Category 2 will pay 70% of the invoice for the switches. The District also receives discounts on all internet connections through the E-Rate program. Snow Days: Mr. Brosamle informed the board the students need three more hours of instruction in order to fulfill the 1080 hours before Memorial Day. CONSENT AGENDA: Bills and Claims/Financial Reports Motion by Cogdill, second by Malone to approve the consent agenda as published. Motion carried 5-0. PERSONNEL: Motion by Dunham, second by Puck to approve a contract to Johanna Skinner, MS/HS English Teacher for 21-22 school year. Motion carried 5-0. Motion by Puck, second by Dunham to approve a contract to Susan Soma, Middle School Boys Track Coach for 20-21 school year. Motion carried 5-0. Motion by Dunham, second by Puck to approve the resignations of Melinda Hardin, Teacher; Janine Petersen, Teacher; Kelsey Miller, Teacher and Marilyn Davie, Special Education Associate. Resignation effective after they have fulfilled their 20-21 contracts. Motion carried 5-0. APPROVE TIME, DATE, PLACE FOR PUBLIC HEARING CALENDAR AND BUDGET FY22: Motion by Puck, second by Cogdill to approve the public hearing on the 2021-22 budget estimate and calendar to be held at 6:00 p.m. Monday, April 12, 2021 at the Boyer Valley South Board Room, Dunlap, IA. Motion carried 5-0. APPROVE BUDGET GUARANTEE RESOLUTION: Motion by Puck, second by Dunham to adopt the following resolution: RESOLVED, that the Board of Directors of the Boyer Valley Community School District will levy property tax for fiscal year 2021-22 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Motion carried 5-0. Ayes: Dunham, Cogdill, Heistand, Puck, Malone. APPROVE TIMBERLINE CONTRACT: This is the Medicaid Billing Service that the district uses for students who qualify for Medicaid. Motion by Dunham, second by Puck to approve a three-year contract to Timberline. Motion carried 5-0. APPROVE CALENDAR CHANGE: Due to the snow day on February 22nd, we need to make-up a few hours so students can finish the school year before Memorial Day with the minimum of 1080 hours. Motion by Malone, second by Puck to have students attend classes full days (no early outs) on Wednesday, March 31st and Wednesday, April 7. Motion carried 5-0. APPROVE RESCIND COVID POLICIES: After a brief discussion, Dunham made a motion to rescind policies 409.2E1 and 409.2E2. These policies deal with COVID Leave and Pay that will expire the end of March. The staff will receive the 2nd vaccine for the COVID virus on March 26th. Motion failed. Motion by Cogdill, second by Puck to extend the policies through May. Motion carried 3-2. Ayes: Puck, Malone, Cogdill. Nay: Dunham and Heistand. REVIEW POLICIES 400-409 (EMPLOYEE): Mr. Brosamle review policies 400-409. Only changes are to delete the Early Retirement policy since the Board voted not to offer Early Retirement for 20-21. Motion by Dunham, second by Malone to approve the review of policies 400-409. Motion carried 5-0. Discussion: Harrison County Conference Board: Jason Knickman, Dunlap Mayor, discussed with the board the importance of the Harrison County Conference Board. Each school district in the county elects one board member to attend the Conference Board meetings. The Conference Board consists of County Supervisors, one school board member from each school in Harrison County and the Mayor from each town within Harrison County. This Board approves the duties of the Assessor’s Office. 2021-22 Budget: Mr. Brosamle informed the Board that the tax rate will be comparable to the previous year, 20-21 (12.15160) and proposed 21-22 (12.15162). After the budget is submitted, Districts can lower the tax rate if necessary but never raise the rate. Calendar 2021-22: The Boyer Valley Calendar Committee met with Woodbine Calendar Committee recently. Nothing has changed from the previous month. April Board Meeting: The 21-22 Budget has to be delivered to the Auditors Office no later than April 15. Our regular April Board Meeting will be Monday, April 12th @ 6 p.m. HVAC Repairs: Rasmussen’s have replaced a drive for the heating system at BVS. Also checking into the HVAC systems at BVN in the 4th and 5th grade rooms as well as the older part of the Dunlap building. Open Positions: Mr. Brosamle informed the Board that a couple of the grades at the elementary level only have 23-24 students. Discussion on the possibility of more departmentalize teaching in the 4th & 5th grades and having 1 section when class numbers are low. A motion was made by Puck, second by Cogdill to adjourn the meeting. Motion carried 5-0. President Heistand declared the meeting adjourned at 6:57 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary President Board Bills Vendor Name, Vendor Description, Amount GENERAL Amazon.Com, Classroom Supplies 331.87 C & H Hauling, Trash Removal 260.00 Carroll Cleaning Supply, Co., Cleaning Supplies 1,059.91 Chromebook Parts.Com, Technology Supplies 14.99 City Of Dow City, Water/Sewer/Garbage 1,559.63 City Of Dunlap, Utility 66.32 Cornhusker International Trucks, Inc, Transportation Supplies 478.32 Council Bluffs Community School, Tuition 3,234.56 Counsel Office & Documents, Maintenance/Supplies 42.33 Denison Bulletin/Review, Advertising 36.00 DHS Cashier 1st Fl., St. Medicaid Service 5,215.56 Dunlap Lumber, Maintenance Supplies 142.14 Dunlap Plumbing & Heating, Inc, Repairs/Rental 6.00 Dunlap Reporter, Publications/Supplies 231.04 Ettleman Oil Co., Supplies 1,271.75 Franck & Sextro, P.L.C. Attorneys At Law, Legal Service 122.50 Frontier Communications, Telephone 207.71 Green Hills AEA, Supplies/Services 200.00 IA Assn Of School Business Of, Seminar Fees 125.00 IA Hs Speech Association, Membership/Entry Fees 95.00 Iowa Communications Network, L-D/T-1/Video Charges 75.18 Iowa School Counselor Association, Membership 40.00 Iowa School Finance Information Services, Subscription 250.00 Iowa Testing Prog, Testing Service 1,056.00 Long Lines, Internet Services 387.00 One Source The Background Check Co., Purchased Service 5.00 Paper Corporation, The, Copy Paper 2,571.00 Quill Corp, Office Supplies 90.39 Rasmussen Mechanical Service, Contract Labor 597.50 Rick's Computers L.C., Computer Equip/Supply 7,320.00 Roberts Auto Supply, Repair Parts 693.80 Roger's Pest Control, LLC, Pest Control 130.00 Sax Arts & Crafts, Art Supplies 85.12 Schmitt Music Centers, Music Supplies 147.54 Smitty's Grocery, Food Supplies 48.76 Timberline Billing Service LLC, Purchased Service 663.45 Town And Country Store, The, Supplies 1,167.34 Wells Fargo Financial Leasing Inc., Copier Lease 303.43 Western Iowa Wireless, Internet Access Bus Barn 49.95 Windstream Iowa Communications, Phone Company 422.00 Woodbine Comm Schools, Tuition/Entry Fee 77,584.55 Fund Total: 108,388.64 Management Avesis, Vision Insurance 91.61 Community Bank/Medical Insr, Medical Insurance 9,595.81 Iowa Schools Employee Benefits, Dental/Life/Ltd Ins 336.38 Su Insurance Company, Breakdown Insurance 17,195.25 Fund Total: 27,219.05 Campus Care Katzenberger, Refund 50.00 Smitty's Grocery, Food Supplies 11.24 Fund Total: 61.24 Checking Account Total: 135,668.93 School Nutrition Dean Foods Company, Milk Products 1,637.72 Fareway Stores, Groceries 12.54 Martin Bros. Distributing Co., Food Co-Op 7,263.29 Pan 0 Gold Baking, Hot Lunch Food 225.32 Smitty's Grocery, Food Supplies 34.76 Fund Total: 9,173.63 Checking Account Total: 9,173.63 Student Activity Amazon.Com, Classroom Supplies 289.16 Bob Rogers Travel, Purchased Service 3,906.00 Cash/ Lori Malone, Change Funds 650.00 Custom Trend, T-Shirts 538.20 Dunlap Reporter, Publications/Supplies 135.00 Girres, Chris, Official 125.00 Jostens, Supplies 898.50 Wells Fargo Bank, Travel And School Supplies 1,759.50 Fund Total: 8,301.36 Checking Account Total: 8,301.36 Local Option Tax Elevate Roofing, Purchased Service 679.92 Nextgen Technology, Purchased Service 7,097.50 Fund Total: 7,777.42 PPEL Blueprint, Subscription 500.00 Council Bluffs Community School, Tuition 549.75 Wells Fargo Financial Leasing Inc., Copier Lease 1,142.44 Fund Total: 2,192.19 Checking Account Total: 9,969.61 TDR 3-25-21
