BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – DECEMBER 20, 2021 5:00 P.M. – BOYER VALLEY SOUTH CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer Valley Board of Education to order at 5:00 p.m. Members answering roll call were Paul Cogdill, Benjamin Hansen, Craig Malone, Jen Miller, Steve Puck and Candace Ueding. Director Heistand was absent. Administrators present: Supt. Kurt Brosamle, Principal Mike Weber and Secretary Terra Sell. Visitors present: List on file at the Business Office. Secretary Sell read the mission statement. Director Heistand arrived at 5:01 p.m. APPROVAL AGENDA/MINUTES: Motion by Ueding, second by Hansen to approve the agenda as published with the addition of Action Item – Policy 403.7, 403.7E1, 403.7E2, 403.7E3, 403.7R1 and 403.7R2 regarding Covid Vaccine/Testing and minutes from previous board meetings. Motion carried 7-0. PRINCIPALS’ REPORT: Mr. Weber reported that the Elementary winter concert is being held tonight at 6:30 p.m. I-SMILE performed dental cleanings in the preschool on the 16th. We are in dire need of teacher associates. They are looking at a new series for reading textbooks. Many care packages were sent for military personnel. SUPERINTENDENTS’ REPORT: Mr. Brosamle reported on the following: semester tests are currently underway. Congratulations to the dance, drill team and quiz bowl participants in their recent events. There will be a professional development day on January 6th consisting of PLC group, finalizing grades and wrapping up first aid certifications. FAST testing will take place the first week in January. A new order for Covid vaccines was issued. Student Council is currently conducting a clothing drive. STUDENT PRESENTATION: Mrs. Roberts, HS Business Teacher, addressed the board regarding an activity her class has been working on over the last few months. The class built a mini-city which taught them about business ownership, entrepreneurship, branding, marketing, business law and time management. The board was invited down to the classroom to view the city and hear from students about the businesses they chose and why they chose them. DISCUSSION: At Risk/Dropout Budget: Mr. Brosamle informed the board that the maximum amount that we can budget for is $71,674, which the district is responsible for 25% ($23,891). The board discussed the current At Rick/Dropout program. Substitute Driver’s Pay: Currently, substitute drivers get paid at the activity route amount of $14.80/hr. Mr. Brosamle suggests to pay them the same amount as our regular drivers. OPEN FORUM: Bree Malone, Elementary Special Education Teacher, spoke to the board regarding her students and the shortage of associates. She stated they are stretched very thin and she is worried about losing good employees. They need more support, especially because a one on one para is required for a Level III student. The board needs to find a way to recruit more associates. CLOSED SESSION: Motion was made by Ueding, second by Hansen to enter into closed session pursuant to Iowa Code 21.5(1) (i) of the open meetings law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual has verbally requested a closed session at 5:30 p.m. Ayes: Ueding, Hansen, Cogdill, Heistand, Malone, Miller and Puck RETURN TO OPEN SESSION: At 5:51 p.m. a motion by Heistand, second by Ueding to return to open session. Ayes: Heistand, Ueding, Cogdill, Hansen, Malone, Miller and Puck CONSENT AGENDA: Motion by Cogdill, second by Miller to approve the consent agenda as presented. Motion carried 7-0. APPROVE MAJOR PURCHASES AND PERSONNEL: Motion by Heistand, second by Cogdill to approve the resignations of Stacy Pippitt, Drivers Ed Teacher, Kathy Fillmore, Preschool Teacher, and Gwen Wilson, Associate. Motion carried 7-0. Motion by Ueding, second by Miller to approve the resignation and application for early retirement of Mike Weber, Elementary Principal. Motion carried 7-0. Motion by Hansen, second by Miller to approve contracts for Mary Gray, Special Ed Associate and Shirlene Simon, Campus Care Associate. Motion carried 7-0. APPROVE DRIVER EDUCATION FEES: Motion by Heistand, second by Cogdill to set the Driver’s Education fees at $320 per student (the same as last year) and $220 per student for instructor pay ($10 increase from last year). Motion carried 7-0. APPROVE AT RISK/DROP OUT PREVENTION BUDGET: Director Ueding moved to approve the request to the School Budget Review Committee (SBRC) for Modified Supplemental Amount and Supplemental Aid for the 2022-2023 Dropout Prevention Program in the amount of $71,674, for expenditures necessary to implement the 2022-2023 at-risk and dropout prevention program plans as approved by the Boyer Valley CSD School Board. Second by Director Heistand. Roll call: Ayes: Ueding, Heistand, Cogdill, Hansen, Malone, Miller and Puck APPROVE RIFE SCHOLARSHIP COMMITTEE: Motion by Heistand, second by Ueding to appoint Jen Miller, Paul Cogdill and Benjamin Hansen to serve on the Rife Scholarship Committee. Motion carried 7-0. APPROVE CONSTRUCTION MANAGER: Motion by Heistand, second by Ueding to approve Boyd Jones as the Construction Manager for the bond project. Motion carried 7-0. APPROVE ARCHITECT FEE/CONTRACT: Director Heistand stated architect services for the project have not been publicly bid and she feels they should be. Directors Malone and Cogdill noted about disruption of the project timeline if they wait. After much discussion, motion by Hansen, second by Malone to approve KPE for architect services for the bond project. Motion carried 5-2. Ayes: Hansen, Malone, Cogdill, Miller and Puck Nays: Heistand and Ueding BVTV SPONSOR: Motion by Heistand, second by Miller to approve adding BVTV Sponsor to Schedule B at 3.5%. Motion carried 7-0. APPROVE SUB DRIVER PAY: Motion by Hansen, second by Cogdill to approve paying substitute drivers the same rate as regular route drivers, currently $18.00/hour. Motion carried 7-0. APPROVE POLICY 803.1: Policy 803.1 covers disposition of obsolete equipment and the objective to achieve the best available price. After much discussion, Motion by Hansen, second by Ueding to table this item until the next meeting. Motion carried 7-0. APPROVE STAFF HANDBOOK ADDITION: Motion by Heistand, second by Malone, to approve adding Vote Counting Procedure policy to the staff handbook. Motion carried 7-0. APPROVE EMPLOYEE VACCINATION/TESTING FOR COVID-19: Motion by Ueding, second by Miller to approve policies 403.7, 403.7E1, 403.7E2, 403.7E3, 403.7R1 and 403.7R2, only as long as the emergency temporary standard is in effect. Motion carried 7-0. DISCUSSION: Board Workshop: discussion about whether the board should have an internal workshop or one administered by IASB. Secretary Sell will send a list of topics available for the board to review. Building Project Committee: Directors Heistand, Hansen and Miller volunteered to be on the building project committee. Mr. Brosamle will send an inquiry to students to see if any are interested in partaking as well. An elementary primary contact needs to be chosen. Director Cogdill left the meeting at 6:29 p.m. At 6:29 p.m., motion by Heistand, second by Malone to adjourn the regular meeting. Motion carried 6-0. Exempt Meeting: President Puck called to order at 6:30 p.m. the exempt meeting to discuss negotiations for 2022-23. A motion by Hansen, second by Heistand to adjourn the meeting. Motion carried 6-0. With no further business appearing before the board, President Puck declared the meeting adjourned at 7:28 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Steve Puck Boyer Valley CSD Claims-December 2021 Vendor Name, Vendor Description, Amount General Ahlers Law Firm, Purchase Srv-Bond Refinance 3,052.75 Amazon.Com, Classroom Supplies 507.80 Ambrose, Stanley, Purchase Service 35.00 Anderson, Joshua 75.00 Apple Inc., Technology Supplies 2,940.00 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 1,130.50 C & H Hauling, Trash Removal 260.00 Carroll Cleaning Supply, Co., Cleaning Supplies 36.00 CCW Enterprises, Inc., Overhead Door 280.00 Central Iowa Distributing, Inc, Janitorial Supplies 1,005.40 City Of Dow City, Water/Sewer/Garbage 1,580.63 City Of Dunlap, Utility 66.32 Cogdill, Paul, Reimbursement 20.00 Cornhusker International Trucks, Inc, Transportation Supplies 336.10 Counsel Office & Documents, Maintenance/Supplies 9.99 Crawford County Auditor, Election Charges 937.65 Denison Bulletin/Review, Advertising 132.00 DHS Cashier 1st Fl., St. Medicaid Service 2,586.92 Dunlap Lumber, Maintenance Supplies 335.09 Dunlap Plumbing & Heating, Inc, Repairs/Rental 381.55 Dunlap Reporter, Publications/Supplies 463.40 Egan Supply Co., Repair Parts 236.80 Ettleman Oil Co., Supplies 1,771.40 Fareway Stores, Groceries 314.94 Frontier Communications, Telephone 206.31 Gateway Hotel & Conference Center, Hotel 138.88 Green Hills AEA, Supplies/Services 75.00 Harrison County Auditor, Election Services 1,482.77 Heller Implement, Inc., Repair Parts 2,141.08 Holiday Inn Express & Suites - Altoona, Reservations 291.20 HTS Ag, Audio/Visual Equipment 3,089.71 Hull, Debra, Reimbursement 17.98 IA Assn Of School Business Of, Seminar Fees 100.00 Iowa Communications Network, L-D/T-1/Video Charges 76.76 Iowa Division Of Labor Services, Boiler Inspection 120.00 Iowa Quiz Bowl League, Registration 25.00 Kroenke, Ron, Purchased Service 150.00 Mcclellan Electric, Inc., Electrician Work 83.16 Midamerican Energy, Electricity/Natural Gas 6,015.48 Midwest Computer Products, Inc, Classroom Supplies 73.48 Miller, Jennifer, Reimbursement 222.03 Moores Pumping/Portable Toilets, Rental Supplies 400.00 One Source The Background Check Co., Purchased Service 51.00 Oriental Trading Co, Instructional Supplies 59.46 Perfection Learning Corp, Books 352.68 Perma-Bound, Instructional Supplies 16.95 Pro-Ed, Inc, Instructional Supplies 312.40 Quill Corp, Office Supplies 351.20 Rick's Computers L.C., Computer Equip/Supply 19,975.00 Roberts Auto Supply, Repair Parts 479.50 Schmitt Music Centers, Music Supplies 90.00 School Specialty Inc (Latta), Supplies 162.00 Senor Wooly LLC, Classroom Supplies 150.00 Sharp, Mariellen, Reimbursement 23.99 Smitty's Grocery, Food Supplies 168.62 Timberline Billing Service LLC, Purchased Service 335.03 Town And Country Store, The, Supplies 57.78 Verizon Wireless, Cell Phone 1,040.26 Walmart - Capitol One, Supplies 50.88 Wells Fargo Bank, Travel And School Supplies 547.99 West Music, Instructional Supplies 54.70 Western Iowa Wireless, Internet Access Bus Barn 49.95 Windstream Iowa Communications, Phone Company 420.04 Fund Total: 57,953.51 Management Avesis, Vision Insurance 79.81 Community Bank/Medical Insr, Medical Insurance 8,584.28 Iowa Schools Employee Benefits, Dental/Life/Ltd Ins 304.22 Su Insurance Comapny, Breakdown Insurance 14,917.25 Fund Total: 23,885.56 Campus Care Amazon.Com, Classroom Supplies 73.16 Fareway Stores, Groceries 189.76 Lakeshore Equipment Company, Instructional Supplies 80.48 Reetz, Shay, Refund 66.72 Smitty's Grocery, Food Supplies 15.96 Walmart - Capitol One, Supplies 198.00 Fund Total: 624.08 Checking Account Total: 82,463.15 School Nutrition Anderson-Erickson Dairy Co, Milk 2,031.92 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 119.95 Ettleman Oil Co., Supplies 15.45 Fareway Stores, Groceries 47.69 Martin Bros. Distributing Co., Food Co-Op 12,305.46 Pan 0 Gold Baking, Hot Lunch Food 492.97 Smitty's Grocery, Food Supplies 94.69 Wilson, Gwendolyn, Refund 5.00 Fund Total: 15,113.13 Checking Account Total: 15,113.13 Student Activity Amazon.Com, Classroom Supplies 199.68 AR-WE-VA School, Entry Fees/Tuition 80.00 Audubon Comm School, Entry Fee 2,920.00 Barringer, Dale, Official 120.00 Cash/ Lori Malone, Change Funds 1,650.00 Collins, Shawn, Official 120.00 Custom Trend, T-Shirts 260.00 Dance Wear Solutions, Activity Supplies 554.88 Dunlap Lumber, Maintenance Supplies 180.81 Dunlap Reporter, Publications/Supplies 260.00 Educational Theatre Association, Membership 129.00 Gotto, Charles, Official 350.00 Greater America Distributing Inc, Repair Parts 311.00 Harriman, Wade, Official 120.00 Hast, Tom, Official 70.00 Hauff Mid-America Sports, Sports Supplies 5,625.00 ID Apparel, Supplies 418.00 Karsten, Jim, Official 120.00 Knickman, Jason, Official 345.00 Martin Bros. Distributing Co.,, Food Co-Op 29.70 Pioneer Drama Service, Inc., Drama Books 154.75 Ranninger, Gaylin, Official 120.00 Sadler, Todd, Official 120.00 Signit, Supplies 136.00 Town And Country Store, The, Supplies 143.88 Trophies Plus, Medals 98.88 Uhlenkamp, Steve, Official 120.00 Uptown Sporting Goods, Supplies 228.67 Van Ness, Cody, Official 300.00 Varsity's Cheer & Dance, Drill Team Supplies 1,787.60 Vollstedt, Steve, Official 120.00 Wagner, James, Official 120.00 Wall, Nathan, Official 120.00 Walmart - Capitol One, Supplies 792.61 Wendts Pots & Posies, Supplies 227.00 Wiebers, Rollie, Sports Official 350.00 Fund Total: 18,802.46 Checking Account Total: 18,802.46 Local Option Tax Bonsall T.V. Inc., Audio/Visual Equip/Repairs 1,169.90 CDW Government, Inc, Technology Supplies 2,500.00 Egan Supply Co., Repair Parts 1,574.78 Nextgen Technology, Purchased Service 7,250.00 Nova Fitness Equipment 678.41 Rasmussen Mechanical Service, Contract Labor 12,532.00 Rick's Computers L.C., Computer Equip/Supply 8,878.50 Fund Total: 34,583.59 PPEL Wells Fargo Financial Leasing Inc., Copier Lease 2,349.44 Fund Total: 2,349.44 Debt Service UMB Bank, N.A., Administrative Fees 300.00 Fund Total: 300.00 Checking Account Total: 37,233.03 TDR 12-30-21
